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Casual Administrator - Contract / Contrat

Organization Overview:

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Queen's University

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Industry Sector: Social Services/Education / Services sociaux/ Éducation

Organization Description:

Queen’s University is the Canadian research intensive university with a transformative student learning experience.  Here the employment experience is as diverse as it is interesting.  We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. 

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Listing #7935

Casual Administrator • Contract / Contrat

Date Posted: 15 Jul 2021

Application Deadline: 30 Oct 2021

Location: Kingston and Surrounding Area

Category: Clerical/Administrative / Administration/Travail de bureau

Hours Per Week: 35

Pay Rate: Hourly Wage / Rémunération Horaire Hourly Wage / Rémunération Horaire $15-$25

Language Requirements: English / Anglais

Job Description:

Queen’s has an opportunity for an experienced administrative professional to join the Queen’s Administrative Casual Pool. Candidates selected to join the Casual Pool become eligible to be considered for short-term casual assignments across the university as they arise. Casual assignments can vary in terms of responsibilities and hours, but most often receive 25-35 hours per week and are expected to perform reception duties, manage departmental calendars, organize meetings and take meeting minutes, and perform basic departmental bookkeeping.

Due to the inconsistency of the work, people interested in joining the pool must have a great deal of flexibility and be available to begin work quickly when an opportunity arises.

The responsibilities of the casual assignments can vary depending on the department and specific opportunity, however assignments often include:
o Reception
o Calendar management
o Meeting coordination
o Filing
o Document preparation (memo, letters, reports, etc.)

The Process:
Those interested in joining the Queen’s University Finance Casual Pool are encouraged to apply with a resume and cover letter. If after review of your resume we feel you meet the minimum qualifications, you will be contacted by Human Resources to attend an interview. If selected by Human Resources to join The Pool, you will be contacted once a suitable opportunity arises, at which time you would interview with the department to discuss the position.

Applicants Please Follow The Link Below:


o Post-secondary education
o Minimum of 1 year experience working in an administrative role supporting a department or business in the following activities:
• Calendar management (preferably MS Outlook)
• Reception
• Meeting coordination
o Experience working in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
o Experience working with video conferencing platforms (Teams, Zoom, Skype)
o Ability to begin work quickly as assignment arise

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