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Bookkeeper/Office Administrator - Full Time / À Temps Plein

Organization Overview:

Tipi Moza (Iron Homes)

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Industry Sector: Other / Autre

Organization Description:

Indigenous Not For Profit Housing Provider

Job Listing #8004

Bookkeeper/Office Administrator • Full Time / À Temps Plein

Date Posted: 22 Jul 2021

Application Deadline: 06 Aug 2021

Location: Kingston and Surrounding Area

Category: Clerical/Administrative / Administration/Travail de bureau

Hours Per Week: 35

Pay Rate: Salary / Salaire 35,001 TO 45,000

Language Requirements: English / Anglais

Job Description:

POSITION TITLE: Bookkeeper/Office Administrator

Tipi Moza (Iron Homes)

Job Number: 2021-1-Bookkeeper/Office Administrator

(Job Number MUST be included in subject line of email when applying)

Salary: $40,000.00

Hours: Monday to Friday 9:00am – 5:00pm

Start Date: To be Determined

Employment: Contract- 6 Months to start with a yearly extension (contingent on funding)

Closing Date: August 6, 2021

Tipi Moza is a small but vibrant and evolving non-profit organization. We are seeking to hire a full-time Bookkeeper/Office Administrator to join our dynamic team. If you are a self-motivated, energetic multi-tasker who enjoys a fast-paced working environment with a wide variety of duties, this might be the position for you!


Position Responsibilities:

The position of Bookkeeper/Office Administrator reports to the Executive Director of Tipi Moza (Iron Homes). The individual in this position must demonstrate excellent oral and written communication expertise; above-average computer literacy; and strong organizational and inter-personal skills. They must be a quick learner, with the ability to perform the duties of the position independently or collaboratively according to the situation. Finally, they must exhibit flexibility regarding the performance of tasks, as these could change spontaneously due to the nature and scope of practice of the organization.

Duties of the position include, but are not limited to, those outlined below.


  • Maintaining accurate financial records such as Accounts Payable, Accounts Receivable, bank deposits, bank reconciliations, and government remittances
  • Posting residential rents (small portfolio)
  • Assisting with annual budgets
  • Completing insurance renewal applications
  • Monitoring contractor liability insurance and maintaining WSIB files for compliance
  • Creating and maintaining spread sheets for affordable one-bedroom units, inspection checks, contractor insurance, tenant insurance, and WSIB claims
  • Managing payroll for a small staff
  • Preparing Board of directors’ reports, funding expense reports, annual reports, and subsidy review packages
  • Preparing rent increase notices as needed for all units (26) and annual review packages for rent-geared-to-income (RGI) units
  • Completing other tasks determined by the Executive Director of Tipi Moza

Office Administrator:

  • Providing appropriate service to clients in person, by phone, and by email or text as needed
  • Maintaining an organized, productive work environment with regular attention to such tasks as filing, photocopying, and shredding
  • Prioritizing tasks based on urgency
  • Completing other tasks determined by the Executive Director of Tipi Moza


  • Communicating effectively and respectfully with clients, colleagues, and key stakeholders
  • Demonstrating a client-centered philosophy and commitment to Tipi Moza’s vision, mission, and guiding principles
  • Demonstrating knowledge of, and complying with, Tipi Moza’s policies and procedures
  • Operating at all times in a safe and secure manner
  • Promoting a harmonious, risk-free work environment
  • Functioning as an integral member of the Tipi Moza team
  • Maintaining client privacy and confidentiality
  • Demonstrating respect for cultural differences
  • Attending and participating in staff meetings
  • Promoting, participating in and contributing to a positive and supportive team environment
  • Working in compliance with the Health & Safety Act and its regulations, and following all health and safety policies, procedures and practices
  • Following Health and Safety Program requirements based on the Occupational Health and Safety Act and the Workplace Safety and Insurance Board.
  • Following appropriate safety measures for the agency, self and the individuals receiving services
  • Participating in all mandatory training requirements.
  • Reporting all Health and Safety Issues to the Executive Director or designate

Qualifications: College diploma in Accounting, Office Administration, Business, or equivalent; related experience

Must be able to provide an acceptable criminal reference check including vulnerable sector

Additional Assets:

  • Quickbooks online -Would be considered a valuable asset
  • Microsoft Office
  • an affinity for and/or experience in working with vulnerable or Indigenous populations

Please submit a cover letter and resume clearly indicating how you meet the requirements for this position to

We thank all applicants for their submissions; however, only those under consideration will be contacted. No phone calls please.

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